Join a team that is passionate about celebrating outstanding inventors and inspiring youth through invention. 

Invention Education Coordinator

Position Overview:

The Lemelson-MIT Program (LMIT) celebrates outstanding innovators and inspires young people to pursue creative lives and careers through invention, offering both awards and outreach programs. The Invention Education outreach programs strive to inspire and develop a new generation of creative thinkers, problem solvers and inventors.
The Invention Education Coordinator, under the guidance of the Invention Education Officer, will coordinate the JV InvenTeam annual cycle, interacting with and providing support to potential and selected grant recipients and managing details and documentation relating to the grants.  S/he will collaborate with Invention Education colleagues to create new materials and curricula, and to provide professional development opportunities on-line and in-person for education professionals.  The Invention Education Coordinator will engage within MIT and education communities across the nation to cultivate and support the growth of invention education, and support efforts to increase the program’s operating resources. The Coordinator will work collaboratively with the Invention Education Program Officer and other LMIT staff to coordinate events to celebrate invention and to plan and implement a strategy for expanding educator and student participation in programs.

Principal Duties and Responsibilities (Essential Functions**):
Manage the JV InvenTeam grant cycle (45%)

  • Identify and recruit applicants and lead the selection process for JV InvenTeam grant recipients, including collaborating with education institutions on outreach and identification of appropriate recruits.
  • Produce grant agreement documents that include policies and procedures, deliverables, how-to/best practice guides for the JV InvenTeam initiative.
  • Provide assistance and feedback to grant applicants and recipients.
  • Coordinate JV InvenTeam capstone events in collaboration with partner institutions.
  • Develop and maintain program documentation.

Develop and implement outreach programs that support invention education (25%)

  • Work with the Invention Education Officer to refine existing and develop new materials and web content to support young inventors and their teachers.
  • Provide professional development for existing and potential JV InvenTeam educators, both in-person and virtually.
  • Coordinate external vendors’ and contract workers’ efforts, including vendors of educational supply kits.
  • Work with LMIT Communications staff and Invention Education Officer to develop and execute marketing strategies and materials for the JV InvenTeam initiative.

Assess Invention Education impact (15%)

  • Work with the Invention Education Officer to identify desired short- and long-term impacts for learners, students, teachers, projects, and schools/communities.
  • Research, develop, and implement evaluation tools to measure impact.
  • Work with Invention Education Officer and other staff to design and implement program improvements.

General Program Support (15%)

  • Contribute to the planning and execution of LMIT general program and invention education-related events, meetings, and webinars.
  • Attend and/or represent LMIT invention education initiatives at conferences as needed
  • Work with LMIT Communications staff and the Invention Education Officer to develop content for ongoing communications with key audiences.
  • Leverage online tools to cultivate and monitor a community of learners, students, teachers, and mentors involved with Invention Education initiatives
  • Make presentations and collaborate with universities, community colleges, companies, science centers, museums, and other entities involved with informal science learning in select geographic areas of the U.S. in efforts to raise awareness and support for the JV and other invention education initiatives.
  • Steward relationships with key program partners.
  • Support efforts to increase the program’s operating resources.
  • Other duties as needed or required.

Qualifications & Skills Required:

  • Bachelor’s degree in education, engineering or science, or related field; teaching credential preferred. 
  • A minimum of three years’ professional experience required.  Demonstrated ability to work creatively with young people in a hands-on, project-based environment.
  • Knowledge of Next Generation Science Standards, international standards for technology education, and Common Core mathematics and English-Language Arts standards.
  • Excellent communication skills including the ability to communicate effectively with diverse constituencies, e.g.: foundations, the MIT community, education communities, corporate sponsors, and high school students, teachers, parents and administrators.
  • Educational outreach experience and an inventive and entrepreneurial mindset are highly desirable.  Ideal for a creative and self-directed team player.  
  • Outstanding organizational, interpersonal, and writing skills.
  • Demonstrated good judgment and sense of discretion; excellent coaching/mentoring  skills – will collaborate with and oversee K12 students and teachers – and have the ability to  follow-through on projects. 
  • Flexibility to travel nationally.  Some weekend work and occasional extended work hours, including remote event or professional development workshops extending over several work days.
  • Experience with database management, online survey development, statistical analyses of social science and education research, Mac and PC desirable.
  • Proficiency in Spanish a plus.

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Program Assistant I

Position Overview:
This position provides administrative and program support for the Executive Director and Invention Education staff of the Lemelson-MIT Program (LMIT), a nationwide initiative that celebrates outstanding inventors and inspires young people to pursue creative lives and careers through invention.

Key responsibilities include:  
Providing general administrative support for the Executive Director, including assisting with scheduling, coordinating meeting logistics and conference calls, tracking data relating to programmatic activity and key contacts, and assisting with the preparation of presentation materials and meeting handouts.  S/he will also conduct routine research, gather and compile data, and assist with creating materials that support outreach to key constituents. At times, s/he may need to attend meetings and/or conference calls and provide notes on proceedings and follow-up.  S/he will assist with the development of grants applications, including tracking opportunities and key deadlines, and gathering application data and documents from partners.  The Program Assistant will also support LMIT involvement in Invention Education-related meetings and conferences, and will provide logistical support for InvenTeams and JV InvenTeams revolving around program annual grant cycles.

Principal Duties and Responsibilities (Essential Functions**):
Administrative Support (50%)

  • Provide general administrative assistance to the Executive Director including scheduling, coordinating logistics relating to meetings and conference calls, routine research and data tracking, photocopying and printing.
  • Track and enter data into Salesforce, including new contacts and information about key interactions with funders and program partners; and run reports as needed.
  • Conduct routine research on funding opportunities and track opportunity information, including deadlines and required information; gather information and documents required for proposal submission, and assist with compiling proposals.
  • Assist with meeting preparation, including gathering and synthesizing data, creating Power Point presentations and other documents.
  • Attend meetings and/or on conference calls, and provide written summaries of the conversations and required follow-up (if any). 

InvenTeam and JV InvenTeam Coordination (35%)

  • Assist with setting up new InvenTeam grants, including mail merging and processing grant agreements, processing new MIT ID’s and email accounts for teams, and creating welcome materials.
  • Support InvenTeam participation in LMIT’s annual signature event, EurekaFest, including tracking team travel information, medical forms, and assisting with team and othe revent logistics.
  • Serve as a contact with JV InvenTeam activity kitting company, including ordering kits for teams, and monitoring purchase activity.
  • Ensure InvenTeam and JV InvenTeam digital files are organized and up-to-date.
  • Monitor InvenTeam and JV InvenTeam information email accounts, triaging requests and directing to appropriate staff to answer.
  • Monitor InvenTeam/JV InvenTeam web content for accuracy on a regular basis.
  • Monitor web links in JV InvenTeam’s activity guides to ensure accuracy.
  • Monitor Invention Education collaboration site and post information as needed.

Invention Education Support (15%)

  • Conduct on-line research and track information on conferences involving target audiences for Invention Education.
  • Assist with submitting, and tracking applications for conference workshops and presentations. Support the creation of presentations and organize materials for meetings and conferences, ensuring adequate inventory of material and supplies are on hand, and shipping to meeting and conference venues as needed.
  • S/he may also be asked to assist with staffing booths or tables at conferences and/or to assist with outreach activities conducted during evenings or weekends in the Greater Boston area.
  • Assist with the organization of in-person and web-based events.
  • Ongoing inventory management of supplies for hands-on Invention Education activities; create activity kits for site visits and other gatherings; and ensure timely shipping to venues.
  • Other duties as needed.

Supervision Received:
This position will be supervised by the Executive Director, but work will also be overseen by the Invention Education Officer and Coordinators. Detailed instructions and procedures will be provided,  but the person in this position is also expected to work independently within the scope of the defined responsibilities.

Supervision Exercised:
May coordinate work of student employees and/or temporary staff.
Qualifications & Skills:

  • Minimum of two years of program, administrative, office or related experience; customer service experience a plus 

  • High School Education or equivalent required. Associates degree preferred.
  • Strong written, oral, and interpersonal skills, including the ability to interact with diverse sets of individuals
  • Strong organizational and time-management skills, including demonstrated ability to be flexible and handle multiple tasks simultaneously 

  • Requires full working knowledge of general office practices and procedures
  • Strong attention to detail; ability to prioritize and work well under the pressure of deadlines; and ability to use good judgment  
  • Demonstrated ability to maintain confidential information 

  • Strong computer software skills, with proficiency in Microsoft Office suite (especially Excel and Outlook), Google Docs, Dropbox, and web searches; web maintenance and Salesforce CRM experience a plus
  • Ability to work independently and as part of a team
  • Strong interpersonal and customer service skills
  • Ability to work nights and weekends during LMIT’s events.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

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