Join a team that is passionate about celebrating outstanding inventors and inspiring youth through invention.
Program Assistant I
This position provides program support within the Lemelson-MIT Program (LMIT), a nationwide initiative that celebrates outstanding inventors and inspires young people to pursue creative lives and careers through invention. The program assistant will support three key areas of the overall Lemelson-MIT Program:
1. Lemelson-MIT Student Prize and Lemelson-MIT Prize
2. Community Engagement
3. Salesforce administration
Key responsibilities include: Conducting routine research on potential prize applicants and assisting with outreach for the annual Student Prize program, and assisting with the coordination of the screening and judging process for both awards programs, including scheduling meetings and coordinating logistics; conducting routine research on key stakeholders in the local communities where we operate Invention Education programs, and assisting with our annual outreach campaign; and providing first-line Salesforce administration. This position will also provide back-up support on general office administration as needed, and will assist in coordinating logistics for Lemelson-MIT’s signature, annual event, EurekaFest.
The successful candidate must possess strong interpersonal skills, including the ability to interact with diverse sets of individuals; strong attention to detail; a full working knowledge of general office practices and procedures; ability to prioritize and work well under the pressure of deadlines; and the ability to work independently and as part of a team. This position requires the ability to work some nights and weekends during LMIT events.
Principal Duties and Responsibilities (Essential Functions**):
Prize Programs (35% effort)
- Conducts routine internet research on potential Student Prize applicants, and compiles and presents results to colleagues on a regular basis.
- Assists in planning and executing meetings, including copying, collating and assembling materials; scheduling; making room reservations and food orders.
Salesforce Administration (30% effort)
- Creates reports and dashboards for individuals and LMIT programs.
- Provides first-line administration of the Salesforce database, including basic structural improvements and new functionality. Works with Salesforce contractor on more complex projects.
- Performs integrations and data uploads as needed.
- Provides Salesforce training to LMIT staff on an ongoing basis.
Community Engagement (20% effort)
- Conducts routine on-line research on key stakeholders such as elected officials and prominent businesses in the local communities in which we operate Invention Education activities.
- Compiles research results and maintains detailed and accurate tracking records.
- Assists with outreach efforts to stakeholders, via mailings and phone calls.
Administrative (15% effort)
- Provides back-up front desk and general office support as needed.
- Assists with coordinating logistics for events, including LMIT’s signature event, EurekaFest, which includes a week of complex, cross-program activities involving over 300 participants.
This position will be supervised by the Manager of Finance and Administration, but work will also be overseen by the Award Administrator and Communications Manager. Detailed instructions and procedures will be provided; this position may receive some close supervision, but is also expected to work independently within the scope of the defined responsibilities.
May train and coordinate work of student employees and/or temporary staff.
Qualifications & Skills:
- Minimum of 2 years of related program and administrative experience
- High school education required, Associates degree preferred
- Strong communication, organizational and time-management skills, including demonstrated ability to be flexible and handle multiple tasks simultaneously
- Requires full working knowledge of general office practices and procedures
- Strong attention to detail; ability to prioritize and work well under the pressure of deadlines; and ability to use good judgment
- Demonstrated ability to maintain confidential information
- Strong computer software skills, with proficiency in Microsoft Office suite (especially Excel), Google Docs, Dropbox, and web searches. Salesforce experience is a plus, but not required.
- Ability to work independently and as part of a team
- Strong interpersonal and customer service skills
- Ability to work nights and weekends during LMIT’s annual events in April, May, June and September
** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.